Volunteer Information

This page is for additional information aimed at Support Group members only.

12 April 2020


Latest Volunteer Information


Below are the policy and risk assessment associated with working as a volunteer for Uffington Parish Council. This includes those working and living in Woolstone and Baulking. To be included in this cover your name must be on the Support Group Volunteer List in the Downloads section below.

Volunteer Policy and Procedures
Policy describing steps to be taken by volunteers in order to be covered by Parish Council Insurance (to be read in conjunction with the Coronavirus Risk Policy)
April 2020
Volunteer Policy and Procedures April 20[...]
Adobe Acrobat document [108.4 KB]
Risk Assessment for Coronavirus pandemic
April 2020
Coronavirus risk assessment for pandemic[...]
Adobe Acrobat document [232.5 KB]
UBW Plan April 2020
Coronavirus UBW Plan April 2020 final.pd[...]
Adobe Acrobat document [137.7 KB]

6 April 2020


Latest Volunteer Group lists


These will no longer be distributed by email and are now available for download below. Please note that these lists are now in pdf form and password protected in order to comply with Data Protection legislation. Passwords to each document have been distributed separately to those who need them.


Please notify any changes or additions to Simon Jenkins or Mike Oldnall. 

5 April 2020


Data Protection - widening of data sharing


The current crisis has caused the Government and Information Commissioner to re-assess the data protection rules in order to allow those helping to share information to support efforts in the fight against coronavirus (COVID-19) - even if some of this data would normally have been too sensitive for wider sharing. This relaxation of the rules will give us access to additional data which can assist us in monitoring the local situation and helping to deliver the best support we can.


We have not yet received any information from OCC or the Vale but are hoping they will provide additional information on those most vulnerable so that we can ensure we have oversight of them and know we have not missed anyone.


In the meantime we have tightened up our data protection measures by password protecting certain data and, whilst recognising that volunteers may use a variety of electronic devices to access information, would ask that all volunteers follow best practise possible and do  not share information except to those that need it to carry out their volunteer roles.


Support Group Information

This data is password protected. Passwords will be issued separately to those who need access. Please do not share passwords with those not in the Support Group and/or Committee with anyone who is not a volunteer and whose name is not on the list.

Support Group Volunteer Street Allocations
You will need the password to open this file
Please destroy any previous copies (including spreadsheet version)
Coronavirus - volunteers allocation-3Ap[...]
Adobe Acrobat document [272.8 KB]
Support Group At Risk List
This file is for Support Group Committee Members only
You will need the password to open this file
Please destroy any previous copies (including spreadsheet version)
UBW At Risk List - 6Apr20.pdf
Adobe Acrobat document [169.5 KB]

Information Documents

Vale Guidance to volunteers
A very good summary of guidance for volunteers
VOWHDC Volunteering guide - 9 April.pdf
Adobe Acrobat document [387.6 KB]
Contact Card
Can be printed out by volunteers who then add their contact details and handed out to those possibly needing assistance
Corona Virus contact card.pdf
Adobe Acrobat document [97.6 KB]
OCC Guidance to volunteers
Guidance for Volunteers_.pdf
Adobe Acrobat document [108.5 KB]
OCC Practical Infection Control Guidance
Practical infection control guidance.pdf
Adobe Acrobat document [924.4 KB]
ICO Data Security Guidance
Practical guidance on basic data security. All volunteers should follow this as far as possible.Particular care should be taken to look after lists of people and these should not be passed to non-volunteers and should be destroyed when no longer needed (eg when out of date).
Adobe Acrobat document [85.7 KB]

Site Updated 19 May 20

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